FOOD SAFETY INSPECTION CHECKLISTS

Food Safety & Standards Authority of India (FSSAI) has developed inspection checklist for facilitating Food Safety Officers to efficiently inspect the Food Business Operators FBOs. The inspection checklists are used to identify the level of compliance with each requirement that is set out in the regulation These inspection checklists are based on revised Schedule 4 of Food Safety & Standards (Licensing & Registration of Food Businesses) Regulation, 2011 and have been developed for following sectors -

Marking & grading system –

The inspection checklist includes food safety observations which will be given marks by the Food Safety Officers. Based on the marking, the FBOs will be graded as A+, A  etc. A marking and grading scheme has been developed to facilitate the Food Safety Officers in doing the inspection. To read more about  marking and grading scheme, click here

The inspection checklist has been divided into five major sections namely –

  • Design & facilities
  • Control of Operation
  • Maintenance & sanitation
  • Personal Hygiene
  • Training & complaint handling

The Food Safety Officer will inspect the facility of the FBO according to the requirements as laid down in the inspection checklist and accordingly will mark the finding as compliance (C), non-compliance (NC), partial compliance (PC) & Not applicable/Not observed (NA). All the requirements are allotted 2 marks and there are few requirements which are asterisk marked (*) which are allotted 4 marks. Non observance to any of the asterisk marked (*) finding will lead to Non-Compliance (NC), as they are critical to food safety.  Each finding will be awarded marks as mentioned below –

S. No.

Finding

Marks to be awarded

Marks to be awarded in Asterisk Mark (*) question

1

Compliance (C)

2

4

2

Non-compliance (NC)

0

0

3

Partial compliance (PC)

1

0

4

Not applicable/Not observed (NA)

2

4

Compliance – Yes, the requirement is fully documented and implemented. Adherence with the requirement with no major or minor conformance is observed.

Non-compliance - No, the requirement is not documented and implemented. Non adherence with the requirement with major non - conformance is observed.

Partial Compliance – Requirement is partially implemented but not documented or partially documented but not implemented. A non conformity that, based on the judgement and experience of the FSO, is not likely to result in the failure of the food safety management system or reduce its ability to assure controlled processes or products. It may be either a failure in some part to a specified requirement or a single observed lapse. Partial Compliance is not applicable to asterisk marked (*) requirements as they are critical to food safety.

Not Applicable/Not observed (NA) – Requirements are not applicable to FBO & hence cannot be observed.

Sub-sequentially awarding the marks as per the finding against the requirements, total marks are calculated & based on the final marks, grading of the FBOs is done. The grading has been divided into 4 levels, i.e.

Grade

Status

Marks required

A+

Compliance – Exemplar

90 & above

A

Compliance – Satisfactory

80 - 89

B

Needs Improvement

50 - 79

No grade

Non Compliance

Below 50

 

Mapping of Inspection Checklist with Kind of Business-

The inspection checklist has been developed for major business activities such as manufacturing, retail etc.and there are specific kind of businesses in Food Licensing and Registration System. Thus, to facilitate the Food Safety Officers and Food Business Operators in selecting the inspection checklists according to their kind of business, a mapping of inspection checklists & kind of business has been done. To read more about mapping, click here

MAPPING OF INSPECTION CHECKLIST WITH KIND OF BUSINESS
S. No. Kind of Business Inspection checklist
1 Manufacturer
i  Dairy units including milk chilling units equipped to handle or process Milk processing
ii Vegetable oil processing units and units producing vegetable oil by the process of solvent extraction and refineries including oil expeller unit General manufacturing
iii  Slaughtering units Slaughter house
iv Meat processing units Meat processing
v  All food processing units including relabellers and repackers General manufacturing
vi  Food business operators manufacturing any article of food containing ingredients or substances or using technologies or processes or combination thereof whose safety has not been established through these regulations or which do not have a history of safe use or food containing ingredients which are being introduced for the first time into the country.(They need to apply for product approval at FSSAI(HQ) separately before applying for license) General manufacturing
2 Other Businesses
i Storage (Except Controlled Atmosphere and Cold ) Storage
ii Storage (Cold/ Refrigerated) Storage
iii   Storage (Controlled Atmosphere + Cold) Storage
iv Wholesaler Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
v Retailer Retail
vi Distributor Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
vii  Food Vending Agencies Retail
viii  Supplier Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
ix Caterer Catering
x Dhaba, Boarding houses serving food , Banquet halls with food catering arrangements, Home Based Canteens/ Dabba Wallas, Permanent/ Temporary stall Holder, Food stalls/ Arrangements in religious gatherings/ fairs etc., Fish/ Meat/ Poultry shop/ seller or any other food vending establishment Catering
xi Club/ Canteen Catering
xii Hotel Catering
xiii Restaurant Catering
xiv Transporter (having a number of specialised vehicles like insulated refrigerated van/ wagon, milk tankers etc.) Transport
xv Marketer Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
xvi Petty retailer of snacks/ tea shops Retail
3 Premises at Central Govt. Agencies
i Food Catering/ Canteen Services in Central Govt. Agencies Catering
ii Storage (Except Controlled Atmosphere and Cold ) Storage
iii Storage (Cold/ Refrigerated) Storage
iv Storage (Controlled Atmosphere + Cold) Storage
v Wholesaler Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
vi Retailer Retail
vii Distributor Depending on the activity they are performing; the relevant inspection checklist would be applicable (Transport, retail, storage etc.)
4 Mid- Day meal
i Caterer Catering
ii Canteen Catering